Flow Help
NovacuraRoadmap
Flow Classic Help
Flow Classic Help
  • What is Novacura Flow?
  • 📓System requirements
  • Release information
    • Main Flow releases
      • Release notes 6.13
      • Release notes 6.14
      • Release notes 6.15
    • Flow service packs
      • 6.10
        • 6.10.35
      • 6.11
      • 6.12
        • 6.12.19
        • 6.12.20
      • 6.13
        • 6.13.7
        • 6.13.8
        • 6.13.9
        • 6.13.10
        • 6.13.11
        • 6.13.12
        • 6.13.13
        • 6.13.14
        • 6.13.15
        • 6.13.16
        • 6.13.17
      • 6.14
        • 6.14.1
        • 6.14.2
        • 6.14.3
        • 6.14.4
        • 6.14.5
        • 6.14.6
        • 6.14.7
        • 6.14.8
        • 6.14.9
        • 6.14.10
        • 6.14.11
        • 6.14.12
        • 6.14.13
        • 6.14.14
      • 6.15
        • Server
          • 6.15.1
          • 6.15.2
          • 6.15.3
          • 6.15.4
          • 6.15.5
          • 6.15.6
          • 6.15.7
          • 6.15.8
          • 6.15.9
          • 6.15.10
          • 6.15.12
          • 6.15.13
          • 6.15.14
          • 6.15.15
          • 6.15.16
          • 6.15.17
        • Studio
          • 6.15.1
          • 6.15.2
          • 6.15.3
          • 6.15.4
          • 6.15.5
          • 6.15.6
          • 6.15.7
          • 6.15.8
          • 6.15.10
          • 6.15.11
          • 6.15.12
        • Installer
          • 6.15.1
          • 6.15.2
          • 6.15.6
    • Connector services
      • IFS OData Connector
        • 2.1.33
        • 2.1.29
        • 2.1.28
        • 2.1.27
        • 2.1.26
        • 2.1.25
        • 2.1.24
        • 2.1.23
        • 2.1.22
        • 2.1.21
        • 2.1.20
        • 2.1.19
        • Earlier releases
          • 2.1.18
          • 2.1.17
          • 2.1.16
          • 2.1.15
          • 2.1.14
          • 2.1.13
          • 2.1.12
      • SFTP Connector
        • 2.1.0
      • M3 Rest Connector
        • 2.1.4
        • 2.1.2
      • File System Connector
        • 2.1.3
        • 2.1.2
        • 2.1.1
        • 2.0.0
      • Microsoft Active Directory
        • 2.1.3
    • Android client
    • iOS client
    • Portal 2
      • 2020.13.2
      • 2020.13.3
      • 2020.13.4
      • 2020.13.5
      • 2020.14
      • 2020.14.1
      • 2020.14.2
      • 2020.14.3
      • 2020.14.4
      • 2023.1
      • 2023.2
      • 2023.3
      • 2023.4
      • 2024.1
      • 2024.2
      • 2024.3
      • 2024.4
      • 2025.1
    • Web client
      • 1.1
      • 1.2
      • 1.3
      • 1.4
      • 1.5
      • 1.6
      • 1.7
      • 1.8
      • 1.9
      • 1.10
      • 1.11
      • 1.12
      • 1.13 and up - Change log
    • Integration Engine
      • 2024-10-08
      • 2024-11-26
      • 2024-11-12
      • 2024-12-10
      • 2025-01-13
      • 2025-03-05
      • 2025-03-27
  • 🎣Getting started
    • Quick start
    • Develop your first app
  • 🔨Installation and upgrade
    • Installation
    • New installation
    • Upgrade installation
    • Apply service pack
    • Add component
    • Windows authentication
    • Event log
    • FAQ
      • Monitoring
      • Troubleshooting
      • Migration tool
      • IIS user permission
      • Moving SQLite portal database
  • 🧱Security
    • Server
      • Security settings
  • 💡Development
    • Performance Guidelines
    • FlowScript
      • Variables
      • Operators
      • Functions
        • Text functions
          • Chr
          • DecodeText
          • Guid
          • InStr
          • IsNull
          • Left
          • Len
          • Lower
          • Mid
          • Split
          • RegexMatch
          • RegexMatches
          • RegexReplace
          • Replace
          • Right
          • Trim
          • URLEncode/URLDecode
          • Upper
        • Number functions
          • Ceil
          • Floor
          • Format
          • IsNaN
          • IsNumber
          • Max
          • Min
          • Pow
          • Round
          • Str
          • Maths
            • Abs
            • Acos
            • Asin
            • Atan
            • Cos
            • Cosh
            • Sin
            • Sinh
            • Tan
            • Tanh
            • ToDegrees
          • Val
          • Random
        • Date functions
          • Date
          • Format
          • Now
        • DateTime module
        • JSON module
        • Other
          • Base64DecodeText
          • Base64Encode
          • Case/When/Then
          • Default
          • Empty
          • Group by
          • In
          • Inner Join
          • Non-Boolean values
      • Table
        • All
        • Any
        • Count
        • CSVFill
        • Eval
        • First
        • FirstOrDefault
        • FirstOrEmpty
        • Last
        • Skip
        • Sum
        • Take
        • XMLFill
        • Table queries
      • Programs
      • Formats
      • Script examples
        • SQL Join equivalent
      • AD sync scripting
    • Studio
      • Installation and log in
        • OpenID Connect
      • Applications
        • Menu
          • Inbox
            • Public variables
        • Workflow
          • Start step
          • User step
            • Header
            • Static text
            • Labeled static text
            • Link
            • External app launcher
            • Image viewer
            • Text input
            • Numeric input
            • Date input
            • Time input
            • Check box input
            • Binary option input
            • List selection input
            • List multi-selection input
            • Menu selection input
            • Data grid
            • Calendar
            • Image selection input
            • List presentation
            • Camera input
            • File gallery
            • GPS location input
            • Signature capture input
            • Item creation sub task
            • Check list sub task
            • Verb sub task
          • Machine step
          • Decision step
          • Assertion step
          • Assignment
          • Table
          • Event
          • Checkpoint
          • Split
          • Join
          • Script item
          • Log point
          • Annotation
          • End step
          • Included workflow - fragments
          • Offline resource
          • Swimlanes
          • Offline workflow
            • Create an offline workflow
            • Create an offline resource
            • Create an offline seed inbox
            • Create offline transactions
          • Source Code Editor
        • Subscribe
        • Server content
          • Workflow scheduler
          • Generate link
        • Elements
        • Problems
        • Find
        • Metadata panel
        • Version panel
        • Navigation
        • Test bench
        • Application package
          • Get started
      • Environment
        • Users
        • Roles
        • Connectors
        • Properties
        • Languages
        • System events
        • Active directory sync
        • License
        • Devices
        • Branding
        • Reports
      • Monitoring
        • Tasks
        • Applications
        • Help requests
      • Connectors
    • Portal 2
      • Getting started
      • General
        • Add pages and portlets
        • Edit pages
        • Navigation
        • Style
        • Settings
          • Global Variables
          • List of values management
          • Time offset
          • Presentation mode
      • Portlets
        • Basic
          • Data tree
          • Document viewer
          • Filter
          • HTML Advanced
          • HTML table
          • Record viewer
          • Table
          • Text
        • Workflow
          • Inbox
          • Workflow
        • KPI
          • KPI card
          • Speedometer
        • Visual planning
          • Gantt
          • Kanban
          • Map
          • Scheduler
        • Chart portlets
          • Bar chart
          • Column chart
          • Line chart
          • Pie chart
        • Common configuration
          • Visual planning input data
      • Portal Push Notifications
    • Portal
      • Get started
      • Options
        • Settings
        • List of values management
        • Global variables management
        • Content access management
        • Translations management
        • Import/export
      • Portlets
        • Table
          • Database source
          • Workflow source
        • Record viewer
        • Process overview
        • Iframe
        • Inbox
        • News viewer
        • Document tree
        • Document list
        • Document viewer
        • Generic document viewer
        • Generic document viewer URL
        • Generic document viewer
        • Filter
        • HTML
        • Text
        • Data visualizer card
        • Data visualizer navigator
        • Visual planning
          • Gantt chart
          • Kanban
          • Resource bucket
          • Scheduler
        • Map
      • Icons
    • Integration Engine
      • Get Started
        • Set up Flow 6 Server connection
        • Create an integration
          • Webhook trigger
            • Try the webhook
          • Schedule trigger
        • Turn on diagnostics
        • Add data processing
        • Inspect history and retry execution
        • Monitor all executions
  • 🔌CONNECTORS
    • Overview
    • Installation
      • System Requirements
      • Install
        • Windows Service
      • First-time Setup
      • Tuning performance
    • Areas
      • Business systems
        • Database
          • Oracle
          • SQL Server
        • IFS Applications
          • IFS OData
            • Authentication in IFS Cloud
            • Obtaining end-point info from IFS Cloud
            • Configuring IFS OData connector
            • Configuring databases
            • Operations
              • Create
              • Read
              • Update
              • Delete
              • Get by key
              • Actions
              • Functions
              • Batch
              • Custom request
          • IFS Applications 9/10
        • Infor M3
          • M3 Infor API
          • Infor M3 REST
            • Obtaining end-point info from Infor ION API
            • Configuring Infor M3 REST connector
            • Technical Details
        • Maximo Generic
        • SAP
          • SAP BAPI
            • Basic API
              • BAPI: ZNCFLOW_APPLICATION_COMPONENT
              • BAPI: BAPI_MONITOR_GETLIST
              • BAPI: BAPI_INTERFACE_GETDOCU
              • BAPI: RFC_GET_FUNCTION_INTERFACE
              • BAPI: ZNCFLOW_DDIF_FIELDINFO_GET
        • Oracle Primavera
        • Microsoft Dynamics AX
        • Microsoft Dynamics CRM
        • Microsoft Active Directory
        • Microsoft SharePoint 2013
          • Generic operations
            • Custom list
              • Attachments
              • Create new item
              • Create new item, with field values
              • Delete item
              • Get items by query
              • List all items
              • List fields of items
              • Update item field
            • Document library
              • Check in/out file
              • File management
              • Create sub folder
              • Upload/download
            • Tasks
              • Attachments
              • Predecessors
              • Task information
              • Update task
              • Create new subtask
              • Create new task
            • User operations
              • Group operations
              • Get user by ID
              • Get user by login name
              • List users
      • Communication
        • Email
        • Web page submit
        • FTP
          • Server Operations
          • Directory operations
          • Download Operations
          • File Operations
          • Upload operations
        • SFTP
          • Directory operations
          • Download operations
          • File operations
          • Upload operations
        • Modbus
          • Read operations
          • Write operations
        • External Oauth 2.0 provider
        • Siox
        • REST service
          • REST Project Tool
            • Getting started
            • Operations
              • Parameters
                • Computed parameters
              • Outputs
            • Models
              • Custom model member
            • Model transform
            • Global output
            • Global parameters
            • Authorization schemes
            • Enumerations
            • Tools
        • Web service
          • Example
            • Webservice example: Connector to Microsoft Dynamics AX
        • OPC UA Connector
      • Printing
        • BarTender 2016
          • Print
          • Manually select
          • Print from BTXML script
          • Print from BTXML script
          • List printers
        • NiceLabel
        • Html to PDF
      • Utility
        • Flow environment
        • Custom .NET
        • Google API
        • Generate Xml Data
        • Generate text
        • File System
          • Connector service
            • Configuration
            • Operations
            • Flow Integration
            • API Access
            • Triggers
          • Embedded connector
            • Configuration
            • Directory operations
            • File operations
            • Zip operations
  • 📱Clients
    • Mobile clients
      • Get started
      • Miscellaneous
      • Mobile Device Management
        • Microsoft Endpoint Manager
      • Offline
      • Scanning
    • Web client
      • Get started
      • Miscellaneous
      • Offline
      • Scanning
      • Self hosting
    • Windows 10 client
    • Android legacy client
    • iOS legacy client
    • Web legacy client
    • Windows CE client
  • ❓FAQ
    • How do i find which version of Flow i am running?
  • 📧Contact
Powered by GitBook
On this page

Was this helpful?

  1. Development
  2. Studio
  3. Environment

Roles

PreviousUsersNextConnectors

Last updated 2 years ago

Was this helpful?

Roles are used for categorizing users in different ways and could be used for different purposes in Flow. Roles can for example be used to describe an organizational structure or to reflect different types of access groups.

A User can be connected to one or many Roles. In order to structure the roles, many different Role Trees can be created. There are two types of inheritance methods for each Role Tree; Inherit Children and Inherit Parent.

Workflows and inboxes are added into menus, roles are connected to menus, and users to roles in order to give users access to workflows and inboxes.

  1. Select a role group from the list to view and edit the information or click on Add in the top-right corner of the roles list to add a new role group.

  2. When a new role group is created, enter a Group id and a Group name.

  3. If the Roles group should Inherit Children, check the check box (Inherit Parent is the default).

  4. Click on the + button to add a new Role, a new role named New role will appear, rename the role by double-clicking the new role.

  5. It is possible to add levels of roles, add another level by marking the role and clicking the + button, a new role named New role will be created. Double-click on the New role to rename.

Tips: Delete a role by marking the role to delete and tap delete on the keyboard.

Role Inheritance

Consider the following Role structure with a menu connected to each node, one menu assigned to node Stockholm, a second to Team 1 and a third to Team 2.

A user assigned to a role node will always get the menus assigned to the parent nodes up to the root.

A user in Team 1 gets the Team 1 menu and the menu for Stockholm. Depending on the checkbox for InheritChildren more menus might be added.

Inherit Children

With InheritChildren checked, a user assigned to Team 1 would get the menu for Team 1 and Stockholm.

A user assigned to Stockholm would get the menu for Stockholm and its children, Team 1 and Team 2.

Inherit Parent

Let’s say that people in Team 1 sometimes work for Team 2, we can then change the inheritance to make the menus available both teams. If InheritChildren is unchecked a user assigned to Team 1 would get the menu for Team 1 and Stockholm but also for its sibling in Team 2.

It might be easier to think of the inheritance from the menu perspective, if you check Team 2 it will also check the Stockholm node. This means that a user in Team 1 will get all inherited menus in the Stockholm node, both Team 1 and Team 2.

If the role is set to Inherit Parent (InheritChildren unchecked) then the parent node Stockholm will automatically be included:

If InheritChildren is checked then no parent nodes will be included:

Connect the role to one or more menus and users, read more about menus and users here:

💡
Menu
Users
Releationship between Workflow/inboxes, menus, roles and users.